Participating Vendors For a list of this year's festival vendors click here!   Over 100 booths! - Arts & Crafts - Variety of Foods - Non-Profit Organizations - Commercial Booths - Sponsors - Downtown Businesses - and more!   Booth Information

• $140 - Arts & Crafts Vendors
• $100 - Wilson Arts & Crafts Vendors (residents only)
• $200 - Food Vendors
• $50 - Non-Profit Organization (display booth only)
• $80 - Non-Profit Organization holding a fundraiser of any kind
• $130 - Non-Profit Organization selling food
• $500 - Commercial or Professional business
• Sponsor booth are complimentary with deposit of sponsorship funding
• Downtown businesses (in the festival zone) are complimentary, registration required

General Information about Festival Booths –  

• This is an Arts & Crafts Festival.  All Arts & Crafts items for sale must be handmade.
• All types of community groups, including civic organizations, non-profits, schools, artisan, crafters, commercial and faith based organizations are encouraged to apply. However, only groups that support inclusive membership and support community building will be considered.
• Solicitation throughout the festival is not allowed. We ask that you refrain from any direct solicitation, donation buckets, crews wandering throughout the crowd selling items, raffle tickets, passing out handbills or brochures. All activity must be maintained within your assigned booth location.  
• Sponsors contributing $1,000 and more will receive free Vendor Spots.  Our Sponsor Vendors will be allowed to sell items of their choice.
• Due to the size of the Festival we will use side streets for our vendors.
• Vendor confirmation packets will be available on-line approximately 2 weeks prior to the festival. Download informaion, parking pass and booth assignments. 
• Vendor parking pass must be displayed in your vehicle window at all times, including set-up and tear-down.  
• A $35 fee will be charged for all returned checks.
• Generators must not interfere with the music or interaction of other booths. Generators with a silencer are preferred. 
• Please remember that three musical/performance stages are throughout the festival, thus music or sound at your booth must not conflict with a performance. We have 2 stages; some booths will be placed near stages.
• Please be aware that load-in is very hectic.  Volunteers will be available to help you unload your vehicles. Load in time does not include set up. Load in is strictly for unloading of supplies. Once materials are unloaded, your vehicle must be moved to the parking area. The same applies to break down. 
• Load-in and break down traffic will be directed by Festival Officers.
• The Load-in and break down schedule will be made available in October.
• Breakdown at the end of the day begins at 5:00 p.m., no sooner.  If you leave or break down sooner than 5 p.m. your application will not be considered for future festivals. 
• Insurance coverage – each participant, booth, vendor or entertainer is required to have their own insurance. Proof of insurance may be requested before the festival and must be present at your booth during the festival.
• The total amount of the application fee is due at the time of application. Deposits or portions of fees will not be accepted.
• Only registered booth participants will be permitted to conduct business during the Whirligig Festival. 
• Refunds will only be issued if the application is not accepted.

• The booth space is just that - space on the street for your booth. The space provided is 15 feet wide x 12 feet deep. Double and Triple spaces are availble for additional fees.
• Tables and Chairs are not provided by the Wilson Whirligig Festival.
• Booth location requests will be considered, but not promised.
• No Vendor may exceed the limits of their issued vendor spot.  (Per Public Safety Regulations.)
• Electricity is limited and only available if requested.
• Vendors must provide their own extension cord, 300’ min. and power strips. Outlets may not be overloaded. 
• No booth will be moved unless the booth space is substandard due to severe weather issues.
• Please be aware that Arts & Crafts Vendors may be located next to Food Vendors.  (Food Vendors may have smoke.)
• All vendors are expected to participate in the festival for both day’s full schedule, this includes non-profits, sponsors, artisans and food vendors
• Booth structures may remain in place on Saturday night, for Sunday usage. However, it is recommended all merchandise, products and items of worth are stored in a locked vehicle or trailer overnight.  Wilson Police will patrol the area and traffic will not be allowed to pass thru the streets over night, but security can not be provided for individual booths. 
• Booths must be manned at all times. The festival is open Saturday, 10 a.m. – 5 p.m. and Sunday, 12 noon – 5 p.m.  Vendors found leaving their booth unmanned, or not returning for a portion of the festival, will not be considered for future festivals. 
• Due to a busy downtown, sidewalks must remain open and clear for patrons and busines owners. Vendors may not use sidewalks as storage. The Whirligig festival provides larger booth spaces than most street festivals to accommodate for storage needs and elbow room.

• All trash must be removed from your booth location by 6 p.m. Dumpsters will be available behind the Chamber of Commerce.
• Vendors are recommended to remove all valuable belongings at the end of Day 1. Minimal security of the festival area will be provided by local police. No guaranteed security can be promised. Belongings left in the festival area unattended are at owner’s risk. 
• Do not pour grease, oil, soapy water or food debris on the ground, down storm water drains or in public trash containers.  Each vendor is responsible for handling grease, oil, soapy water and food debris in the proper manner as described by the Health Department, and for removing it from the festival site at the end of the day. 
• Illegal paraphernalia can not be sold or displayed at the festival. 
• Bags of ice will be for sale to vendors during the festival at the information tent. Bags are $8 for a 5 lb bag. Payment will be accepted in cash only.
• Vendors are encouraged to bring garbage containers for work areas.  City of Wilson workers will assist with paper disposal through out the day.
• Security for your merchandise, booth and property are your responsibility. Please be watchful. 
• Vendors are responsible for the licenses and taxes related to their sales. 
• November can be cool in the mornings and windy in the afternoon. We recommend bringing items to weigh down your tent, products, etc… and methods to protect from moisture. 
• Arrive early for set up in order to move all vehicles and trailers to the parking area ½ hour prior to the festival opening. 
• Space assignments, additional information, parking instructions and maps will be e-mailed to you or made available via the festival website on or about October 20th.
• Check your email and the festival website often! This will be the main form of communication once your application is approved.
• For the safety and protection, all pets must be leashed and restricted behind booth to minimize interaction with festival participants. 
• This is a rain or shine event.  Refunds will not be provided.
• Our Festival Pre-View Party, Friday night, is open to all Whirligig Festival Vendors and Sponsors.  Please look for more information on the Pre-View Party on the web-site in October.
• Applications for next year's Wilson Whirligig Festival will be available in your Vendor packet received during the festival.